5S - Templates, a complete set!

This 5S Template is a tool used in Lean and continuous improvement methodologies to help organizations organize their workspaces, streamline processes, and improve efficiency and productivity. The term "5S" stands for five key principles, each starting with the letter "S," that guide the process of workplace organization and standardization.

Riaan Du Plooy | Author Level 5

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What you will learn

  • 5S

  • Get organized

  • Improve performance

  • Make work fun!

  • Eliminate waste

  • Improve your surroundings

  • Improve productivity

  • Sustain Improvements!

The 5S principles are as follows:
Sort (Seiri): This step involves sorting through all items and materials in a workspace to separate what is necessary (needed for current operations) from what is unnecessary (obsolete, redundant, or no longer needed). The goal is to keep only essential items in the workspace.
Shine (Seiso): This step focuses on cleanliness and maintenance. It involves cleaning and inspecting the workspace regularly to ensure it is free of dirt, debris, and hazards. The goal is to create a clean and safe working environment.
Set in Order (Seiton): After sorting, the next step is to organize and arrange the necessary items in a logical and efficient manner. This includes assigning specific locations or designated storage areas for each item so that they can be easily accessed and returned to their proper places.
Standardize (Seiketsu): Standardization involves establishing and documenting clear standards and procedures for maintaining the organized workspace. It ensures that everyone follows the same practices and maintains consistency in daily operations.
Sustain (Shitsuke): Sustainment is an ongoing process of continuous improvement. It involves developing a culture of discipline and commitment to maintain the organized and standardized workspace over the long term. Regular audits and employee engagement are key aspects of sustaining the 5S practices.

The 5S Template typically provides a structured format for implementing and documenting the 5S principles within a workplace. It includes the following components:

Title: A title that indicates the purpose or focus of the 5S initiative.
Team Members: A list of team members or individuals responsible for carrying out the 5S activities and maintaining the organized workspace.
Sort: Guidelines and checklists for sorting through items and materials, including criteria for determining what is necessary and unnecessary.
Shine: Procedures and schedules for cleaning and maintaining the workspace, along with responsibilities for each task.
Set in Order: Instructions and layouts for arranging and organizing items in the workspace, including labeling and signage.
Standardize: Documentation of standardized procedures, guidelines, and checklists for maintaining the organized workspace. This may also include training materials.
Sustain: Strategies and plans for sustaining the 5S practices, including regular audits, employee involvement, and continuous improvement efforts.

5S Templates are versatile and can be customized to suit the specific needs and goals of an organization or work area. They are widely used in manufacturing, healthcare, office environments, and various industries to improve organization, efficiency, and safety in the workplace.

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Meet Your Instructor

4.6 Rating
60 Students
Author Level 5
120 Courses
About Instructor

Riaan is a dynamic leader, coach, facilitator, Lean Six Sigma Master Black Belt with over 20 years of hands-on experience driving business results. Riaan is highly skilled and has worked across diverse industries internationally. With a degree in Chemical Engineering, Riaan started in the major breweries and bakeries in South Africa and was so dedicated to his work that he was often known to take his work home with him.


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